25.5 Sharing and Distribution
| Method | How | Notes |
|---|---|---|
| Workspace access | Add people/groups with a role | For creators and collaborators |
| Share (individual report/dashboard) | Share button › create a link: People in your organization, People with existing access or Specific people; option to allow reshare or build permission | Quick sharing; needs appropriate licences |
| App | In the workspace: Create app › choose content, navigation, and audiences | Best way to distribute a set of reports to many users; users get updates when you Update app |
| Microsoft Teams | Add a report as a tab, or share a link in a chat | Collaboration in context |
| Embed | File › Embed report (SharePoint Online, website/portal, or Publish to web) | Publish to web makes the report public on the internet – never use it for confidential data |
| Export | Export › Analyze in Excel, PowerPoint, PDF | Analyze in Excel lets users pivot the semantic model in Excel |
Licences decide sharing
Lakshat theva, recall Module 1: to share and consume content in the Service, users generally need Pro or PPU licences, unless the content is in a Fabric capacity (F64 or larger) where free users can view it.
Ravindra Bagale's Tip
A common sharing mistake is e-mailing a PBIX file instead of sharing through the Service, which bypasses security and refresh. Share through workspaces, apps or links with the right permissions. Remember, viewers usually also need a licence, depending on your capacity. This matters for both exams and interviews.
Ravindra Bagale's Tip – मराठी
Sharing मधली एक common चूक म्हणजे Service मधून share करण्याऐवजी PBIX file e-mail करणं, त्याने security आणि refresh दोन्ही बाजूला पडतात. योग्य permissions सोबत workspaces, apps किंवा links मधून share करा. लक्षात ठेवा, तुमच्या capacity नुसार viewers ना सहसा licence पण लागतं. हे exam आणि interview दोन्हीसाठी important आहे.
Ravindra Bagale's Tip – हिंदी
Sharing की एक common गलती है Service से share करने की जगह PBIX file e-mail करना, जिससे security और refresh दोनों छूट जाते हैं. सही permissions के साथ workspaces, apps या links से share करो. याद रखो, तुम्हारी capacity के हिसाब से viewers को आमतौर पर licence भी चाहिए. यह exam और interview दोनों के लिए ज़रूरी है.